Commercial records
Commercial details used to identify the parties, goods, values, currency and agreed transaction information.
Commercial or tax invoicePurchase or order reference
Documentation guide
Keep every shipment document clear and connected.
Understand the records commonly used to plan, move, clear and close a freight shipment without losing track of the latest version.
Document groups
What may be needed
The exact document set depends on the shipment, service, commodity and countries involved. These categories help you prepare for a detailed review.
Cargo records
A clear item-level record of packages, quantities, dimensions, weights and identifying marks.
Packing listPackage labels and references
Transport records
Transport evidence issued or confirmed for the selected mode and movement stage.
Air waybillBill of ladingRoad consignment record
Supporting records
Additional declarations, permits or certificates that may apply to a commodity, route or destination.
Origin or inspection certificatePermit or regulatory declaration
Document requirements can change by lane, commodity and authority. Confirm the final list for your specific shipment before dispatch.
Before sharing
Five checks for a ready document set
A consistent review before upload reduces delays caused by missing pages, conflicting values or unreadable scans.
- 01Company and consignee names match the agreed shipment details.
- 02Package count, description, weight and units are consistent across files.
- 03Dates, currency and reference numbers are readable and complete.
- 04Scans include every page and are not blurred, cropped or password-protected.
- 05Any correction is made in the source document before a replacement is shared.
Protect sensitive records
Share documents through the correct shipment request.
- Do not send passwords, verification codes or full payment credentials.
- Confirm the recipient before sharing identity or financial records.
- Remove duplicate or outdated files so the latest version is clear.
Need a clear next step?
Speak with the Molixent team.
Share your shipment reference, route or question so we can send it to the right team.